Notary Signing Agent System

There are times when things just work out better when you have a system so I’ve decided to write out the process I follow when I am called to perform a loan signing.

1. Print the confirmation.

2. Call the borrowers to confirm the appointment and inform them that I will need current I.D. to complete the signing. I also leave them my name and number in case of any changes on their end.
   

3. Mapquest directions to the appointment.

4. Print documents, if required.

5. Print loan doc coversheet for borrowers and lender.

6. Arrive at appointment on time.

7. Complete signing with borrowers.

8. Contact originating company with status and document tracking number.

9. Ship documents to lender or title.

10. Log appointment payment and mileage information.

Then I'm ready for my next assignment.

Long Beach, Ca Mobile Notary & Loan Signing Agent

I’ve Achieved My Goal – Google Page 1!

After 3 months of diligent effort I've finally reached page "1" of Google. A search for "Long Beach Notary," "Long Beach Mobile Notary," "Long Beach Loan Signing Agent," and "90802 Notary" all lead to me, The Document Diva.

When I first created my website I knew nothing about page rank, SEO (search engine optimization), blogging, or anything else that would increase my chances of being found in a web search. But thanks to free profile listing sites, help from Sharon Hassler of GoGetNotary and Hazzaa Kassis of the United Notary Association of America, and the amazing tips offered on ActiveRain, I'm now ranking right up there with the big guys!

This has been a fun and informative learning experience. I'm also seeing an increase in my business, which is what this is all about.

Thanks again to everyone for being so willing to help.

Professional, punctual, precise...Guaranteed to notarize it right the first time! - The Document Diva

Notary Signing Agent - A Thing of the Past?

As of June 11, 2007 Fidelity National Information Services announced the launch of ClosingStream 1.1, a Web-based closing solution for mortgage refinance and home equity lending transactions. According to the press release the software allows all the documents to be signed electronically.

With help of ClosingStream "the need to coordinate with several third-party providers. As a result, the borrower may schedule the secure closing as early as possible during the application process. Also, since this closing session is Web-based, the borrower may participate from any geographic location." This software could eventually eliminate the job of the notary signing agent because if a document needs notarization the originating company would sign for the borrowers by power of attorney.

Of course, many fellow signing agents are in an uproar because this new technology directly affects their livelihood. As a loan signing agent that takes pride in her profession, I too will be saddened if this technology becomes the industry standard but what can you do. Technology has replaced the need for people in hundreds of professions. As long as I have a stamp I will travel but just maybe not to my next loan signing appointment.

The Document Diva - Mobile Notary & Certified Loan Signing Agent

Professional, punctual, precise...Guaranteed to notarize it right the first time! - Long Beach, CA Loan Signing Agent

Funny Notary Cartoon

You ever had a job that no one understood what in the world you did? Wait, I do have a job like that! I'm a Notary Public.

This cartoon illustrates that perfectly.

People always, "What is a Notary Public?" I tell I identify, verify and notarize. I identify the client by I.D., I verify the documents is complete, and then I notarize with my signature and stamp.

New Notary Products

Recently Los Angeles, CA had the pleasure (or displeasure depending on your feelings) of hosting the 2007 NNA Conference. I personally didn't attend but I was informed of a couple new products that are directed at Notary Publics.

Below are excerpts from a newsletter sent out by GoGetNotary.

New Notary Products

We found a couple of new notary products we liked. First was NotaryAssist software. We were fortunate to meet the husband and wife team, Gary and Sue Hope, who founded the company and originated this product. She was a notary signing agent and he was a programmer. Gary watched Sue struggle with Excel spreadsheets, Word documents and bookkeeping software, trying to make everything mesh together and becoming more frustrated the busier she got. Being the supportive husband he is, a few years ago, he and his development team put their 15 years of programming experience into designing software just for notaries. Sue's hands-on daily use gave them precise feedback to refine the program, and today this user-friendly software addresses the specific needs of professional signing agents. You can learn more at their site, NotaryAssist.com. Email them and mention the NNA convention and you can get a 20% discount through the end of June!

Another busy booth was Notary Privacy Guard, an identity-theft deterrent by Sandra St. Claire. This is one of those ideas that makes you say "duh." Of course this makes sense! It's a set of shields that easily glide down over your journal pages to prevent a signer from seeing personal info about previous signers on that page. Priced at $9.95 a set (even cheaper for quantities), this seemed to be a "no-brainer" purchase at the conference. You can read more and buy this item at NotaryPrivacyGuard.com.

The Document Diva - Mobile Notary & Certified Loan Signing Agent

Professional, punctual, precise...Guaranteed to notarize it right the first time! - Long Beach, CA Loan Signing Agent

Non-Loan Notary Work

I have a friend that is a paralegal in Long Beach, CA so recently I've been able to do some non-loan signing work for her. The latest adventure was yesterday.

After a drive out to Glendale (about 30 miles from Long Beach, CA) I completed the notarizations. The good thing about men is that sometimes they're just not willing to do their research. I told him my travel fee would go up if I have to drive to Glendale and he was willing to pay it just to make things easier so he wouldn't have to search for a local notary.

I'm now going to research some local paralegal associations so I'll have the opportunity to meet more paralegals. Sometimes we're so focused on loan work we forget about other ways to make money with our stamp & journal. And the great thing about non-loan work is you get paid then and there, not weeks later.

*Note - More information on how to get non-loan notary work can be found here.

Professionalism in the Digital Age

Many people speak of the importance of being professional in the business world but unfortunately, this subject is talked about more than practiced. Dictionary definitions speak of a professional as an individual that is an expert in his or her field but when it comes to the business world acting as a professional entails how someone presents oneself at work, among his colleagues, and with customers. And now in the digital era, we have to consider how we present ourselves on our website, in e-mail, and in our blogs.

When you’re digital a lot of your personality can become lost. Whether you meant something as a joke, sarcastically, or with no harm at all can be misinterpreted when you’re online. This calls for caution when using bold, capital, or red letters in your correspondence and to read and reread your transmissions before you push send or publish.

When you circulate something on the web it can be nearly impossible to remove what is published so you would want to be extra careful. Before you send your correspondence take the time to read it as if you were on the receiving end. Think - would I take offense if I received this e-mail? Do I need to add an LOL at the end of this sentence so they know it’s a joke?

Now, what if you receive an electronic correspondence you take offense to? First, take a deep breath and then if you feel you need to confront the individual remember to always ask what they meant in the e-mail. There can be quite a difference between what they meant and how you’ve interpreted it.

For all those that take pride in their field, never forget your dedication to upholding professionalism when online.

The Document Diva - Mobile Notary & Certified Loan Signing Agent in Long Beach, CA.

Professional, punctual, precise...Guaranteed to notarize it right the first time! www.thedocdiva.com